WEST ALLIS CENTRAL BOOSTER CLUB BYLAWS
ARTICLE I: NAME
Section 1. The name of the organization shall be WEST ALLIS CENTRAL BOOSTER CLUB.
ARTICLE II: OBJECTIVES
Section 1. To sponsor and support activities at West Allis Central High School through fund-raising activities and to encourage school spirit.
ARTICLE III: POLICIES
Section 1. This organization shall be non-profit, non-political, non-sectarian, and non-commercial. No commercial enterprise shall be endorsed and neither the name of the organization nor the names of its officers in the official capacities shall be used in connection with any commercial enterprise or partisan interest, or for any other purpose that the objectives of the organization.
Section 2. This organization shall not at any time, act as a pressure group to the members of the coaching staff of West Allis Central High School.
Section 3. The assets of the organization shall dedicated exclusively to the promotion of athletics of West Allis Central High School and will be used only for such purposes, in the event of dissolution of the organization.
ARTICLE IV: MEMBERSHIP AND DUES
Section 1. All persons interested in supporting the objectives of this organization shall be eligible for membership in the organization upon proper application being made by such person.
Section 2. The annual dues per family per athletic year, shall be determined by the Booster Club board to the beginning of the athletic year. An athletic year shall be considered to be from August 15 of the current year, through August 14 of the following year.
ARTICLE V: OFFICERS
Section 1. The management of the organization shall be vested in the officers of the organization consisting of the President, Vice-President, Secretary, and Treasurer.
Section 2. The Athletic Director of West Allis Central High School shall be an ex-officio member of the board.
Section 3. The term of all elected officials begins on the date of the annual meeting in May.
ARTICLE VI: ELECTION OF OFFICERS
Section1. The President, Vice-President, Secretary, and Treasurer shall be elected by a vote of the members present in April of each year and shall hold office for one year, or until the successors are elected and qualify.
Section 2. A candidate for office must be a member in good standing of this organization.(Dues paid for one year.)
Section 3. In the event of any vacancy in any office, for any reason, the officers shall appoint a member in good standing to fill the unexpired term until the next general election.
ARTICLE VII: COMMITTEES
Section 1. The following committees shall be standing committees and the chairman of each shall be appointed by the President. The committees shall include, but not limited to: Membership, Newsletter, Scholarship, Social Activities, Pancake Breakfast, Concessions, Raffle, State Fair Parking, Miller Park Concessions, Outback Dinner, Nominating Committee, and Coaches’ Wish List.
ARTICLE VIII: MEETINGS
Section 1. Membership meeting shall be held monthly during the school year, beginning with Septemeber and ending with June, or as otherwise announced in the event of conflicting dates.
Section 2. The annual meeting of the organization shall be held in May(to coincided with the Scholarship awards.)
Section 3. Monthly meeting dates and times shall be established by the Board.
ARTICLE IX: NOMINATION COMMITTEE
Section 1. There shall be a nominating committee consisting of 3 of 5 members, of the organization, appointed by the President. The President shall 1 of the committee to act as Chairman.
Section 2. The nominating committed shall select at least 1 nominee for each office to be submitted for election at the May annual meeting and shall offer the slate of nominees at the April meeting.
ARTICLE X: DUTIES OF OFFICERS
Section 1. ELECTED OFFICERS:
The elected officers shall have the power to manage all of the affairs of the organization on any and all questions relating in any manner what-so-ever thereto, and to approve all contracts necessary for the proper transaction of all business, subject to the approval of the general membership. Elected officers shall meet for the transaction of business upon the call of the President.
Section 2. PRESIDENT:
The President shall preside over all membership meetings for the organization. The President shall coordinate the work of the officers and committees. The President shall endeavor to coordinate all work and decisions so that they best follow the objectives and policies of the organization. The President shall be an ex-officio member of all standing committees, except the Nominating committee.
Section 3. VICE-PRESIDENT:
The Vice-President shall act as an aide to the President and shall perform the duties of the president in the absence or inability of that officer to serve. The Vice-President shall help the President coordinate all work of committees and perform such duties as may be assigned.
Section 4. SECRETARY:
The Secretary shall record the minutes of all meetings of the organization. These minutes shall be kept in a file for ready reference. The Secretary shall conduct the correspondence of the organization and perform such other duties as may be assigned.
Section 5. TREASURER:
The Treasurer shall receive all monies of the organization. The Treasurer shall keep an accurate record of receipts and expenditures and shall pay out finds as approved by the membership. The Treasurer shall present a financial statement at every organization meeting and at other times when so requested by the President. The Treasurer’s accounts are to be audited annually by a committee of 3 selected by the President and cannot include the Treasurer.
Section 6. COMMITTEES:
Committees shall conduct their business int heir areas of interest to best facilitate and expedite the organization’s objectives. Individual Chairpersons of committees are to report to and be responsible to the President. Committee Chairpersons are to solicit their help from the general membership.
Section 7. THE OFFICERS:
The elected Officers of the organization shall transact necessary business in the intervals between organization meetings and approve the plans of the work of the committees. A report of any business transacted during this time shall be reported to the membership during the next organization meeting. A majority of the members of the Officers shall constitute a quorum.
ARTICLE XI: FINANCES
Section 1. All funds are to be deposited in a bank approved by the officers and shall be withdrawn on the signatures of any one of the following officers: Treasurer, President, Vice-President.
ARTICLE XII: PARLIAMENTARY AUTHORITY
Section1. ROBERT’S RULES OF ORDER, revised, shall govern this organization on all cases for which they are applicable and in which they are not inconsistent with these By-Laws.
ARTICLE XIII: AMENDMENTS
Section 1. These By-Laws may be amended at any regular organization meeting by a majority vote of the members present, provided that notice of the proposed amendments has been given at the previous meeting and the changes have been published in the West Allis Central Booster Club Newsletter 30 days prior to the vote.
GUIDELINE FOR GRANT AND OR STIPEND REQUESTS:
- Any grant by the West Allis Central Booster Club to West Allis Central Athletic Teams must be within the limitations as set forth by the W.I.A.A.
- Requests for grants must be in writing and in the hands of the club President and Athletic Director at least 1 week before a scheduled meeting.
- Grants from the Booster Club must be requested for a specific purpose to benefit the individual team members.
- Requests for equipment will not be considered. Exempt from this guideline are requests made of funds raised through the football raffle.
- Coaches shall not be required to belong to the Booster Club in order to request stipends. Wish List requests made of the Booster Club Raffle proceeds, however, will only be accepted from coaches who are members in good standing with the Booster Club. Notwithstanding the foregoing, the requesting coach or a designated representative other than the Athletic Director shall be present at the meeting when the request is presented to the membership.
- The dollar amount of the stipend for each year shall be set at the September meeting of the Booster Club. The stipend shall be in dollar amounts per team member, and each sport shall receive a dollar amount per team not to exceed the figure set at the September meeting.
- Requests for stipends shall be based on the number of athletes on the team, the day after the first interscholastic meet/game, except Boys’ Golf and Tennis, due to their short competitive seasons, shall be given special consideration. It is the intent of the Booster Club that recipients of these benefits shall successfully complete that sports’s season.
- Payments for approved stipends shall be made by the Treasurer upon presentation of a letter stating the usage of the funds. No team shall be permitted to carry over any unspent funds from 1 year to another.
Revised: 11/27/01
Approved: 10/12/05